Records Officer, not for profit (Hybrid) FTC to end 2024 with possibility of extension


Ref: 506Tuesday 2 January 2024

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New in! Records Officer required by membership organisation to assist with a range of records and information management activities using a variety of processes and systems. To support the Records Manager and Records Management team members to ensure that the company’s paper and electronic and other format records are managed effectively and appropriately. To contribute to the vision of ensuring that effective information management is prominent in everything the organisation does and be an active member of the Change Delivery and Information Technology department, working closely with colleagues in Information Governance team and other departments. Hybrid Working – Normally 2 days a week in-office (London), one of which is Wednesday as this is frequently a team in-office day.

Main responsibilities include:

  • Works with the Records Manager to review and develop retention schedules and advise on correct applications in departments
  • Works with the Records Manager to review/develop policies and procedures
  • Supports Records Manager by advising projects or departments of records and information management requirements
  • Leads on and supports records management initiatives and projects as required by Records Manager
  • Activities relating to electronic documents and records management such as scanning, filing, and applying metadata and indexing terms
  • Helps to maintain information on records management intranet and SharePoint pages
  • Onsite/offsite storage management activities such as box/file deposit, retrieval, and destruction
  • Involvement in file closure processes and preparation for offsite storage
  • Manages case file and physical item storage, retention, and appropriate disposal
  • Advises and trains staff on records and information governance best practice
  • Performs regular tasks relating to case administration
  • Keeps up to date with trends in records and information management

To be considered for this role you will need the following skills and experience:

  • Knowledge/Information/Library/Records Management degree or post graduate qualification, or equivalent experience in a related field
  • Proven experience of working in a knowledge, records and information management team or related role
  • Approachable and able to foster good working relationships within the organisation
  • Ability to provide high quality and accurate work with excellent attention to detail
  • Awareness of the legislative and regulatory framework for records and information governance and data protection
  • Experience of using electronic information systems and company intranet, an advantage
  • Proficiency in Microsoft Office, in particular strong Excel skills
  • Experience in using SharePoint
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