Knowledge & Information Administrator (part time)

Library Assistant - United Kingdom, United Kingdom

Ref: 227Monday 10 January 2022


 Global law firm requires a part-time administrator to join their knowledge & information team.

This is a pivotal role within the team, supporting key operational areas which enable the smooth running of the department, and its client focuses service delivery.

It includes:

  • Handle new requests and ongoing requirements for resources (hard copy and online serials, journals, books, looseleafs) and order from external suppliers, following procurement procedures. Ensure timely circulation of content
  • Help to monitor upcoming book publications and liaise with key stakeholders to confirm if required and within budget
  • Manage renewals according to contract terms, request usage statistics, issue renewal surveys to users, and renew as required
  • Administer the Starter and Leaver process, including organising tasks for the team, managing the passwords for online systems, and updating circulation lists
  • File updates to looseleaf titles as soon as received, and with accuracy
  • Assist in the maintenance of hard copy collections in HQ and satellite libraries, including new collection ordering and cataloguing, managing titles on approval process, returns to suppliers and stock takes ▪
  • Research support for the team, including obtaining company reports, cases, legislation, articles and working on information in Excel spreadsheets


  • Some experience in a relevant LIS related role
  • Strong communication skills and an enthusiasm to build effective working relationships
  • Proficient in the use of Word, Excel and Outlook
  • Accuracy and attention to detail is paramount