[ Darron Chapman 25/11/2019 10:46:58 ]
A membership organisation require a Senior Records and Information Officer to work with the Records Manager to ensure that the organisation’s physical/electronic records are managed effectively and appropriately throughout their lifecycle. To assist with the delivery of formal projects, training and initiatives relating to records management. To contribute to the vision of ensuring that effective information management is prominent in everything the organisation does. You will also deputise for the Records Manager in their absence.
Main responsibilities include:
Develop an overview of the physical/electronic records systems in the company, and their functionality and capability
Liaise with departments in order to facilitate the maintenance and updating of the Retention Schedule and Information Asset Register
Collaborate with users and their representatives to analyse department specific records requirements
Monitor the effectiveness of the metadata schemas within SharePoint and other systems
Monitor external developments in metadata usage and search technologies
Provide ongoing training and support for staff as required to encourage best practices
Assist in the digitisation of physical records, as required
Manages case file and physical item storage, retention and appropriate disposal
Involvement in file closure processes, preparation for offsite storage and generation of destruction lists
Provides support to the Subject Access Request workstream, as required
Maintains information on records management intranet pages
Leads on and supports records management initiatives and projects, as required
To be considered for this role you will need the following skills and experience:
Experience with working with physical/electronic records in complex organisations
Experience of working with knowledge or information management systems
Knowledge/Information/Library/Records Management degree or post graduate qualification
Proficiency in SharePoint and Microsoft Office, in particular, strong Excel skills
Evidence of being able to quickly understand the key features of systems
Proven track record of designing and maintaining metadata and other schemas within intranets
Influencing, negotiating and relationship building experience
Experience in creating presentations, producing reports and conducting training sessions
Awareness of the legislative and regulatory framework for records and information governance