Senior Records and Information Officer

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  • Contact:

    Tracey South

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  • Published:

    5 months ago

  • Consultant:

    Tracey South

A membership organisation requires a Senior Records and Information Officer to work with the Records Manager to ensure that the organisation’s physical/electronic records are managed effectively and appropriately throughout their lifecycle.  You will also assist with the delivery of formal projects, training and initiatives relating to records management.  This role will contribute to the vision of ensuring that effective information management is prominent in everything the organisation does  and deputise for the Records Manager in their absence.

Main responsibilities include:

  • Develop an overview of the physical/electronic records systems in the company, and their functionality and capability
  • Liaise with departments in order to facilitate the maintenance and updating of the Retention Schedule and Information Asset Register
  • Collaborate with users and their representatives to analyse department specific records requirements
  • Monitor the effectiveness of the metadata schemas within SharePoint and other systems
  • Monitor external developments in metadata usage and search technologies
  • Provide ongoing training and support for staff as required to encourage best practices
  • Assist in the digitisation of physical records, as required
  • Manages case file and physical item storage, retention and appropriate disposal
  • Involvement in file closure processes, preparation for offsite storage and generation of destruction lists
  • Provides support to the Subject Access Request workstream
  • Maintains information on records management intranet pages
  • Leads on and supports records management initiatives and projects

To be considered for this role you will need the following skills and experience:

  • Experience with working with physical/electronic records in complex organisations
  • Experience of working with knowledge or information management systems
  • A knowledge/information/library/records management degree or post graduate qualification
  • Proficiency in SharePoint and Microsoft Office, in particular, strong Excel skills
  • Evidence of being able to quickly understand the key features of systems
  • Proven track record of designing and maintaining metadata and other schemas within intranets
  • Influencing, negotiating and relationship building experience
  • Experience in creating presentations, producing reports and conducting training sessions
  • Awareness of the legislative and regulatory framework for records and information governance
CB Resourcing operates as both an employment agency and an employment business. Applicants will need to be able to provide us with proof of their eligibility to work in the UK on request.