Records Management Assistant - Law / Liverpool - 12 Month FTC

Records Officer - North West, United Kingdom

Ref: 555Tuesday 18 June 2024

Records Management Assistant - Law / Liverpool - 12 Month FTC

A leading international law firm has a 12 month fixed term requirement for a Records Management Assistant who will be a part of a wider information services team and be based out of their Liverpool office. This person and the records management team as a whole, is responsible for the day to day management of
physical files, central filing locations and working with external archiving service suppliers. It is a role that would suit someone with some similar records management experience, or equally a strong administrator who would enjoy the challenge of working in a large law firm. It is a fixed term contract of 12 months.

The principal responsibilities and objectives of the role are as follows:

  • Answering queries and arranging retrieval of files from archive
  • Moving physical files in and out of storage
  • Promoting a paperless office drive including scanning and destruction of documents
  • Working with a file asset management system (File Tracker) creating or amending file records, retention periods and generating barcodes
  • Sending and retrieving files from central storage locations, and our 3rd party
  • The creation of e-files through scanning to the document management system and destruction of physical files
  • Destroying files which have achieved their retention period
  • Managing central file storage locations to ensure accurate location of stored files

Suitable candidates for this Records Management Assistant role will need the following:

  • Highly developed office administration skills preferably obtained in a professional services or regulated environment
  • Strong IT skills in particular with MS Word and Excel
  • Demonstrable skills in accuracy and attention to detail
  • The ability to work as part of a team to achieve productivity targets
  • An understanding of confidentiality and security of files
  • Scanning and reprographics experience, working with files as assets and some familiarity with databases would be extremely beneficial, but are not an essential requirement
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