Records Management Assistant - Law / Liverpool - 12 Month FTC

Records Officer - North West, United Kingdom

Ref: 450Monday 12 June 2023

Sorry, this advert is now closed. Click here to view our live vacancies.

Records Management Assistant - Law / Liverpool - 12 Month FTC

A leading international law firm has a 12 month fixed term requirement for a Records Management Assistant who will be a part of a wider information services team and be based out of their Liverpool office. This person and the records management team as a whole, is responsible for the day to day management of
physical files, central filing locations and working with external archiving service suppliers. It is a role that would suit someone with some similar records management experience, or equally a strong administrator who would enjoy the challenge of working in a large law firm. It is a fixed term contract of 12 months.

The principal responsibilities and objectives of the role are as follows:

  • Answering queries and arranging retrieval of files from archive
  • Moving physical files in and out of storage
  • Promoting a paperless office drive including scanning and destruction of documents
  • Working with a file asset management system (File Tracker) creating or amending file records, retention periods and generating barcodes
  • Sending and retrieving files from central storage locations, and our 3rd party
  • The creation of e-files through scanning to the document management system and destruction of physical files
  • Destroying files which have achieved their retention period
  • Managing central file storage locations to ensure accurate location of stored files

Suitable candidates for this Records Management Assistant role will need the following:

  • Highly developed office administration skills preferably obtained in a professional services or
  • regulated environment
  • Strong IT skills in particular with MS Word and Excel
  • Demonstrable skills in accuracy and attention to detail
  • The ability to work as part of a team to achieve productivity targets
  • An understanding of confidentiality and security of files
  • Scanning and reprographics experience, working with files as assets and some familiarity with databases would be extremely beneficial, but are not an essential requirement
     

 

Cookies on this website
We to ensure that we give you the best experience on our website. If you wish you can restrict or block cookies by changing your browser setting. If you continue without changing your settings, we'll assume that you are happy to receive all cookies on this website.